Contracts

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Concession Coach House Cafe Tender – Penlee House Gallery & Museum

Tender submission deadline: 11 January 2026, 11:59pm – tenders@penzance-tc.gov.uk

The Council is seeking to appoint a Concessionaire to run a café facility for Penlee House Gallery & Museum in Penlee Park.

The appointed Supplier (aka the Concessionaire) would pay a commission-based licence fee, based on percentage gross income with minimum £20,000 annual payment to operate the Café.

The value of the fee will be determined through this tender exercise. A proposed commission structure is set out in the Headline Terms document.

Full details around the Tender can be found in the following associated tender documents:

Below Threshold-ITT-Part A-Instructions_FINAL_14.11.2025.pdf

Below Threshold-ITT-Part B-Response TEMPLATE _v0.1

251113 Operator Agreement FINAL_DRAFT

Cafe operator headline terms_Final_14.11.2025

Drg – MJ-027-03 – Proposed Plan and Elevation

Dwg – 6129-01-Kitchen area

Kitchen Equipment List

Schedule 1 – Specification_FINAL_14.11.2025

Schedule 2 – Commercial model_FINAL_14.11.2025

Clarification log.

Total value (estimated)

• £3,780,000 excluding VAT
• £4,536,000 including VAT

Below the relevant threshold

Contract dates (estimated)

• 9 February 2026 to 8 February 2029
• Possible extension to 8 February 2035
• 9 years

Description of possible extension:

Acceptable delivery and returns in line with stated outcomes from the concession.

Options

The right to additional purchases while the contract is valid.

As set out in tender pack

Main procurement category

Services

CPV classifications

• 55300000 – Restaurant and food-serving services
• 55400000 – Beverage-serving services
• 55500000 – Canteen and catering services
• 55900000 – Retail trade services

Contract locations

• UKK30 – Cornwall and Isles of Scilly

Particular suitability

• Small and medium-sized enterprises (SME)
• Voluntary, community and social enterprises (VCSE)

Enquiry deadline

12 December 2025, 11:59pm

Email enquiries to: Verity Anthony – vanthony@penleehouse.org.uk

Tender submission deadline

11 January 2026, 11:59pm

Email tenders to: tenders@penzance-tc.gov.uk

Award criteria

Details as set out in Tender Pack – See Part A: Invitation to Tender

Background, Instructions and Conditions of Tender

Procedure type

Below threshold – open competition

Special regime

Concession

Contracting authority:

Penzance Town Council

• Public Procurement Organisation Number: PYNG-4641-RJNQ

Penlee Centre

Penzance

TR18 4HE

United Kingdom

Email: tenders@penzance-tc.gov.uk

Website: https://penleehouse.org.uk/

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Penzance Council Tree Works Contract 2025

Deadline 12 noon on Friday 12 December 2025

In line with Penzance Council’s Health and Safety and Insurance requirements we are seeking a contractor to undertake a number of the recommended works identified in our most recent tree survey.

Penzance Council undertakes tree management across a number of sites (listed below).

SITE LIST:

• Penlee Park
• Wellfield’s Car Park
• Penzance Football Club
• Alexandra Play Park
• Foxes Lane Play Park
• Princess May Recreational Ground
• Heamoor Old School Field
• Mennaye Allotment Site
• Love Lane Allotment Site
• Trannack Allotment Site
• Lescudjack Allotment Site
• Gulval Allotment Site
• Crankan Allotment Site

The tree works have been graded on the criteria below. we are looking to undertake the most significant pieces of work that have been classified as “safety work”, “management – statutory nuisance” and any additional recommended felling.

Contractors are encouraged to review each of the attached site reports alongside the overhead tree survey plans of each site. It will be possible to book site visits with Penzance Council’s Operations Officer. In some circumstances it may be possible to visit sites early, but this must be with prior agreement from the Penzance Council Office.

• Penzance Council will seek to appoint a contractor for works to be started February 2026.
• The whole piece of work will need to be completed by Friday 27 March 2026.
• When planning out the works contractors are asked to schedule the highest priority items first, instead of working site by site. This mean some sites will need to be visited twice. 
• Access to a number of those sites will need to be arranged with third parties, and as such it will be important to agree a weekly plans of which trees and which areas will be being addressed, to give at least two weeks’ notice to any third parties.
• Penzance Council understand that emergency call outs and other elements will occasionally require re organisation of planned works, but these changes and re scheduling of items need to be agreed in advance with Penzance Council’s Operations Officer, as this cannot impact the completion date of the works.
• In the unlikely event the successful contractor is unable to keep to the agreed programme of work or is not delivering the work in line with the recommendations of the report the contractor will be notified. If a rectification programme cannot be agreed, the contractor will be paid for their full tender price minus the costs of Penzance Council having to appoint an alternative contractor to complete the project.

Appointment Basis:

In order to appoint a contractor, Penzance Council will need to see:

• Quotes for the required work.
  • The quote must be split by costs for each site as supplied in the attached Excel file.
• Evidence of current Public Liability documentation up to the value of £5 million.
• Copy of current qualifications including felling, processing and aerial works.
• Example risk assessment and method statement for felling a large tree (the successful contractor be responsible for all relevant Health and Safety obligations and will need to ensure that they carry out all additional risk assessments and method statements once they have been appointed.)

Penzance Council are under no obligation to appoint the cheapest submitted price. Additional considerations which may help with contractor appointment will be evidence of having carried out successful, similar contracts elsewhere and / or provision of references from similar contracts.

The deadline for returned quotations will be 12 noon on Friday 12 December 2025.

Returned Quotes should be submitted to Penzance Council Office (Open Mon – Fri 09:00 – 16:00) or they can be submitted electronically to amy.simons@penzance-tc.gov.uk

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Penzance Council adheres to public sector procurement rules when awarding contracts

The over-riding procurement policy requirement is that all public procurement must be based on value for money, defined as “the best mix of quality and effectiveness for the least outlay over the period of use of the goods or services bought”.

This should be achieved through competition, unless there are compelling reasons to the contrary.

Public sector procurement is subject to a legal framework which encourages free and open competition and value for money, in line with internationally and nationally agreed obligations and regulations.

As part of its strategy, the government aligns procurement policies with this legal framework, as well as with its wider policy objectives.